Project Management Office – Project Officer
Duties and Responsibilities
A Project Officer provides essential support to a project, working with the Project Manager and other team members to achieve project success. key component of a Project Officers’ roles includes administrative and technological skills. Project Officers answer directly to a Project Manager.
Organize Project Meetings
On a regular basis, Project Officers meet with the Project Manager to review progress and to discuss future steps. The Project Officer also arranges meetings with the members of the project. They organize appropriate meeting rooms and any refreshments, contact the attendees and note any who can’t attend. Before the meeting, they send out any relevant information, and they attend each meeting to take minutes.
Project Officers are responsible for maintaining crucial project documents which track project progress. They file all project documents in an appropriate database or library, and ensure that all documents are accurate and have been accepted by the Project Manager.
Identify Problems or Risks
Being so closely involved in the project, the Project Officer is relied upon to identify any potential issues or risks that could affect the progression of the project. They communicate these items with the Project Manager, and work to identify potential solutions.
Manage the Schedule
Project Officers closely watch the project schedule, monitoring deadlines for each project task. They check regularly that every deadline is still possible, and report any potential delays to the Project Manager.
Project Officer Skills
An analytical thinker with excellent problem-solving skills, a successful Project Officer is able to multi-task in a high volume, fast-pace work environment. They are team players with a high level of self-motivation and ability to set and meet goals. In addition to these general skills and personality traits, employers are seeking Project Officer candidates with the following skills.
- Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications Ability to work effectively as a team member and independently,
- Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines
- Demonstrated experience in budget and financial management
- Excellent written and verbal communication skills
- Excellent critical and creative thinking and analytical skills
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Project Officer toolbox and broaden your career options.